Google Translate in Google Workspace and the GDPR: AI training, data location and DPA

Doesn't train on your data.

No for generative AI: Google will not train or fine-tune its Workspace generative AI models on your data without your prior permission. The Translate document feature itself is not named in the terms.

Vendor's wording: “Google will not use Customer Data to train or fine-tune any of its generative artificial intelligence models supporting the Google Workspace Generative AI Services without Customer's prior permission or instruction.”

Source: workspace.google.com12.11 Training RestrictionChecked on 19 October 2026

EU hosting available.

Yes: an admin can set a data region policy (Europe or United States) for covered data at rest such as Gmail, Drive and Docs; included in Business Standard at no extra cost. The default is 'No preference'. Processing in-region is not offered on this plan.

Vendor's wording: “Supported editions for this feature: Frontline Starter, Frontline Standard, and Frontline Plus; Business Standard and Business Plus;”

Source: support.google.comChoose a geographic location for your data: supported editions, location options, Step 2Checked on 19 October 2026

DPA in the terms.

Yes: the Cloud Data Processing Addendum is part of the Workspace agreement and governs how Google handles Customer Data.

Vendor's wording: “Google will only access, use, and otherwise process Customer Data in accordance with the Cloud Data Processing Addendum”

Source: workspace.google.com5.2 Protection of Customer DataChecked on 19 October 2026

Published.

Yes: https://workspace.google.com/terms/subprocessors/ (last modified 19 Oct 2026). Core Services list 14 third-party firms (technical support, security review) and 45 Google group entities. No outside AI model provider is listed.

Vendor's wording: “Google and its affiliates engage the third-party entities in the table below to perform limited activities in connection with the Google Workspace Core Services and Cloud Identity Services.”

Source: workspace.google.comThird-Party Subprocessors and Google Group Subprocessors tables (Core Services and Cloud Identity)Checked on 19 October 2026

On the list.

Active (Google LLC; EU-US DPF, Swiss-US DPF, UK Extension)

Source: dataprivacyframework.govSearch 'Google LLC'Checked on 19 October 2026

You can delete data in the product; Google then deletes it within 180 days at most. After the term ends, a recovery period of up to 30 days applies and deletion completes within 180 days.

Vendor's wording: “After a recovery period of up to 30 days from that date, Google will comply with this Instruction as soon as reasonably practicable and within a maximum period of 180 days”

Source: cloud.google.com6. Data Deletion, 6.1 and 6.2Checked on 19 October 2026

Admins can turn the Gemini app and Gemini features on or off for the organisation. No separate off-switch for Translate document was found.

Vendor's wording: “Turn the Gemini App on or off”

Source: support.google.comAdmin Help navigation: Gemini AppChecked on 19 October 2026

€13.60 / user / mo.

€13.60 per user per month, excluding tax, annual commitment (introductory 50% off for the first 3 months for new customers).

Vendor's wording: “Price is per user/month and does not include tax”

Source: workspace.google.comBusiness Standard plan cardChecked on 19 October 2026