Microsoft Teams Premium and the GDPR: AI training, data location and DPA

Doesn't train on your data.

No. Microsoft states customer data is not logged or used for any AI model training or testing in intelligent recap, and is not shared with non-Microsoft parties including OpenAI.

Vendor's wording: “Customer data isn‘t logged or used for any AI model training or testing.”

Source: learn.microsoft.comHow Microsoft uses data to provide intelligent recapChecked on 19 October 2026

The geographic region of the customer's Microsoft 365 organisation (its tenant). Recap content is stored in Exchange Online mailboxes and OneDrive/SharePoint.

Vendor's wording: “Data in Teams resides in the geographic region associated with your Microsoft 365 (or Office 365) organization.”

Source: learn.microsoft.comHow Microsoft uses data to provide intelligent recapChecked on 19 October 2026

EU hosting available.

Yes. A Microsoft 365 tenant provisioned in the EU or EFTA is in scope for the EU Data Boundary (store and process in the EU/EFTA); Multi-Geo add-on is an alternative for several regions. Teams is listed as an in-scope service.

Vendor's wording: “For Microsoft 365, if Customer provisions a tenant in the EU or EFTA, that tenant will be in-scope for the EU Data Boundary”

Source: microsoft.comEU Data Boundary ServicesChecked on 19 October 2026

DPA on request.

Yes. Microsoft's Data Protection Addendum is part of the customer's licensing agreement and prevails over other terms on data protection (no separate signing described).

Vendor's wording: “In the event of any conflict or inconsistency between the DPA and any other terms in Customer’s licensing agreement (including these terms), the DPA shall prevail.”

Source: microsoft.comPrivacy & Security Terms: GeneralChecked on 19 October 2026

On the list.

Active (Microsoft Corporation; EU-US DPF, Swiss-US DPF, UK Extension)

Source: dataprivacyframework.govSearch 'Microsoft Corporation'Checked on 19 October 2026

Recap notes, tasks and markers follow the organisation's meeting recording retention policy (admin-set via Teams and Purview); audio recaps are kept 60 days in the user's OneDrive.

Vendor's wording: “All the features listed in the table follow the meeting recording retention policy.”

Source: learn.microsoft.comWhat content is used to provide intelligent recap and where is it stored?Checked on 19 October 2026

Microsoft Teams is listed in scope for ISO/IEC 27001, ISO/IEC 27018, ISO/IEC 27701 and SOC 2 (4 named on Microsoft's compliance pages); these cover Teams, not recap specifically.

Vendor's wording: “Microsoft Entra ID, Microsoft Purview portal, Microsoft Teams, Microsoft Viva Topics, MyAnalytics”

Source: learn.microsoft.comMicrosoft 365 in-scope servicesChecked on 19 October 2026

Partly. Recap works only for users with a Teams Premium or Copilot licence and with transcription (and recording for the full experience) allowed by policy, so admins limit it by licensing and those policies. No separate on/off switch is described.

Vendor's wording: “You must assign a Teams Premium license or Microsoft Copilot license to your users.”

Source: learn.microsoft.comPrerequisitesChecked on 19 October 2026